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Senior Executive Assistant to Chief Executive Officer

Team

Office of CEO

Location

San Francisco

Senior Executive Assistant to Chief Executive Officer

We are reinventing global trade.

The opportunity: 

We're looking for a Senior Executive Assistant to join the Office of the CEO in direct support of our CEO. This role will be based in our SF office. Flexport continues to experience dramatic growth in all of our teams. You will be responsible for all aspects of the CEO’s needs, from complex tactical administrative duties to company strategic initiatives. 

This role will closely collaborate with the CEO’s Chief of Staff to ensure full alignment on the priorities of both the CEO and Flexport. You’ll also ensure that information flows across the organization. You have a genuine interest in immersing yourself fully and learning all aspects of your executive’s business.

You will:

  • Ensure the CEO’s time is spent on the most impactful and important matters, based on his priorities and the critical needs of the business 
  • Experience in complex calendar management at the executive level including:
  • Interact with high level representatives of the media, clients, affiliates, public figures on behalf of the CEO; may coordinate and/or participate in meetings and interviews with these contacts
  • Coordinate complex domestic and international travel arrangements 
  • Ensure the CEO is prepared for all meetings, conducting research, creating presentation materials, and compiling briefing documents in a timely manner 
  • Handle confidential and non-routine information and facilitate communication between appropriate departments
  • Be a trusted collaborator on communications that will be sent from the CEO’s email and assist with managing his inbox 
  • Facilitate team meetings as needed, including organizing the agenda, taking notes, and providing follow-up on action items
  • Complete expense reports per policy
  • Act as a role model and conduit of critical information for the global administrative team

You should have:

  • BA/BS degree and 8+ years of executive (C-level) and start-up support
  • Team player mindset: must have influence, not through your proximity to the executive but through proving your intellect, cultivation of trusted relationships, and displaying appropriate discretion 
  • You must enjoy the executive assistant role enormously and understand the crucial impact the role has on the executive and the organization
  • You have a calm head and a steady hand. You can easily turn a stressful situation to a problem solved  
  • The availability to deliver quickly, across global time zones, in multiple languages, and from locations all over the world. We need you not only to keep the trains running on time, but to speed them up
  • You are unafraid to offer opinions, observations, and suggestions for improvement 
  • Experience with both Google and Microsoft Office productivity suites
  • You have the ability to travel 25% / as needed

About Flexport:

We believe trade can move the human race forward. That’s why it’s our mission to make global trade easy for everyone. Flexport is building the platform for global logistics, empowering buyers, sellers and their logistics partners with the technology and services to grow and innovate. Today, companies of all sizes—from emerging brands to Fortune 500s—use Flexport technology to move more than $10B of merchandise across 112 countries every year.

Worried about not having any logistics experience?

Don’t be! Our mission is to make global trade easy for everyone. That’s why it’s important to bring people from diverse backgrounds and experiences together with our industry veterans to help move the global logistics industry forward.

We know this industry is complex. That’s why we invest in education starting day one with Flexport Academy, a one week intensive onboarding program designed specifically to set every new Flexport employee up for success. 

At Flexport, our ability to fulfill our mission of making global trade easy for everyone relies on having a diverse, dedicated and engaged workforce. That is why Flexport is committed to creating and nurturing an environment where anyone can be their authentic self. All qualified applicants will receive consideration for employment regardless of race, color, religion, sex, national origin, age, physical and mental disability, health status, marital and family status, sexual orientation, gender identity and expression, military and veteran status, and any other characteristic protected by applicable law.

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